AI Automations & Workflows

AI automation that takes the busywork off your team

Somewhere in your business, a smart person spends hours a week copying data from one tool to another. We turn that work into workflows in n8n, Make.com or Zapier that run on their own, with AI handling the judgment calls and a person signing off where it matters.

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Sound familiar?

Problems we fix

If your team copies data between tools every day, start here.

Leads go cold

A form fill sits in a shared inbox all afternoon. By the time someone replies, they’ve booked a call with a competitor.

Spreadsheet glue

The numbers your business runs on live in a sheet that one person updates by hand every Monday.

Zaps nobody owns

Years of automations built by people who have since moved on. Some of them stopped working months ago and nobody noticed.

Onboarding drags

A new customer signs, then waits days for accounts, documents and a kickoff email. First impressions suffer.

What we build

What you get

AI-powered workflows

AI steps that sort, summarize and decide inside your automations, so they handle messy real-world input, not just tidy forms.

Document & email processing

Invoices, forms and emails read, checked and posted to the right system without anyone retyping them.

Lead routing & CRM updates

Every lead researched, scored and in front of the right person in HubSpot or GoHighLevel automatically.

Human-in-the-loop approvals

A one-click Slack or email approval before anything sensitive happens, such as refunds, payments or customer emails.

Audits & migrations

We untangle the automations you already have, fix what’s broken and move the expensive ones to n8n or Make.com when it saves you money.

Monitoring & alerts

Retries and alerts on every workflow, so a failure is a message to us, not a surprise to your customer.

Real project · Pet food brand

Wild Earth: inventory reconciliation without the spreadsheet shuffle

Wild Earth, a pet food company, tracked inventory in Google Sheets and reconciled it against Cin7, its inventory system, largely by hand.

The team now records stock changes in one form, and Cin7 and the sheet stay in sync without anyone copying numbers across.

Cin7Google Sheets

Read the verified review on Clutch →

What we built

An integration between Cin7 and Google Sheets for inventory reconciliation
A simple input form so the team records changes in one consistent place
Automated syncing in place of manual copy and paste

Choosing a platform

We recommend the right tool for the job

	n8n	Make.com	Zapier	Custom (Python)
Hosting	Self-host or cloud	Cloud	Cloud	Your infrastructure
Complex branching	Strong	Strong	Good	Unlimited
AI / LLM steps	AI agent nodes	AI modules	AI steps	Full control
Pricing model	Per execution or self-hosted	Per operation	Per task	Infrastructure cost
Speed to launch	Fast	Fast	Fastest	Slower

How we automate

From “we do this by hand” to “it just happens”

Good automation starts with the work, not the tool. We follow the process as it runs today, then rebuild it so it runs on its own and tells you when it needs help.

1
Audit the busywork
We list the repetitive tasks across your team and rank them by hours saved and how risky they are to automate.
2
Map the process
For the first few, we write down every step, decision and exception, including the ones people handle without thinking.
3
Choose the right tool
n8n, Make.com, Zapier or custom code, picked for your volume, budget and data rules, not our preference.
4
Build in your accounts
Workflows built in accounts you own, with AI steps where judgment is needed and approval steps where a person should decide.
5
Test with real data
We run each workflow on real examples, including the awkward ones, before it touches live customers or records.
6
Monitor and extend
Retries, error alerts and a regular look at what’s running, then the next automation on your list.

Cost & timeline

What affects the price

After a free 30-minute audit we send a fixed-scope estimate for the first set of automations. These are the things that shape it.

How many workflows: One lead-routing flow is a small job. A full order-to-invoice process across five tools is a bigger one.
How many tools are involved: Popular apps with good APIs connect quickly. Older systems, or ones without an API, take more work.
How much judgment is needed: Simple if-this-then-that rules are quick. AI steps that read documents or emails need more testing.
Volume and hosting: High volumes or strict data rules may point to self-hosted n8n, which changes the set-up and the running costs.
Monitoring afterwards: A clean handover, or ongoing monitoring and new automations as your team grows.

Industries

Automations by industry

All industries →

E-commerce & Retail Real Estate Marketing & Agencies Professional Services Logistics & Supply Chain Healthcare & Clinics

Proof

Related case studies

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Zapier · Gemini · PostgreSQL

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AI invoice and expense automation with Zapier and Gemini

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n8n · Gemini · Supabase

AI automation · Data

AI document extraction from Drive files with n8n

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AI Automations & Workflows FAQs

Do we own the workflows?

Yes. Everything is built in your accounts and documented, so you’re never locked in.

Can you fix or migrate our existing Zaps?

Yes. We audit existing automations, fix what is broken and move them to n8n or Make.com when that lowers cost or adds reliability.

Is our data safe?

We can self-host n8n in your own cloud, use least-privilege credentials and sign an NDA before we start.

How is a project priced?

Start with a free 30-minute audit call. We’ll rank your automation ideas by time saved, then send a fixed-scope estimate for the first set, so you know the cost before we start.

Which automation should we start with?

The one that eats the most hours and has the clearest rules. On the audit call we rank your ideas by time saved and risk, and start with one that frees up time quickly.

What if the AI step gets something wrong?

Anything sensitive goes to a person for a one-click approval first, and every AI decision is logged so you can see why it happened. We also test AI steps on your real examples before they go live.

Do we need to change the tools we already use?

No. We build around your current CRM, inbox, spreadsheets and apps. The point is to connect them, not replace them.

n8n, Make.com or Zapier: which should we use?

It depends on volume, complexity and where your data must live. Zapier is quickest for simple flows, Make.com handles complex logic visually, and n8n can be self-hosted and is cheapest at high volume. The comparison above shows the trade-offs.

Often paired with

Related services

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Let’s find the first workflow worth automating.

Walk us through the process that eats the most hours. On a free 30-minute call we’ll pick the first automation, then follow up with a fixed-scope estimate.

Official Retool Agency Partner 5.0 on Clutch, 8 verified reviewsBuilding software since 2015Reply within one business day

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